Once these conditions are met, the user can open the file in the Dropbox web interface and hand it off to the local Microsoft desktop application.

Install the Microsoft 365 desktop applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint).Install the Dropbox desktop client and make sure it is running locally on their computer.PHI or HIPAA-regulated data stored in Dropbox can be used with locally-installed Microsoft 365 desktop applications (Microsoft Word, Microsoft Excel, etc.).The Michigan Medicine 365 tenant is HIPAA compliant, so it is safe to use PHI.ĭropbox and Microsoft 365 Desktop Applications (Locally Installed MS Apps).If you are signed in to the Michigan Medicine 365 tenant with your level-2 credentials, you may use Microsoft Office Online integrations (Word for the web, Excel for the web, etc.) within Dropbox to interact with PHI or HIPAA-regulated data stored in Dropbox.This is not permitted.ĭropbox and Michigan Medicine Microsoft 365 Online (Cloud-Based) While the data is stored in Dropbox, if you open a file in cloud-based Microsoft Office, it temporarily sends the document to Microsoft Office online for editing and collaboration. Users should not use the U-M Microsoft 365 Online integrations (Word for the web, Excel for the web, etc.) within Dropbox to interact with PHI or HIPAA-regulated data stored in Dropbox.This is not permitted.ĭropbox and U-M Microsoft 365 Online (Cloud-Based) While the data is stored in Dropbox, if you open a Google file, it temporarily sends the document to Google for editing and collaboration. Users should not use the Google Drive integrations (Google Docs / Google Sheets / Google Slides) within Dropbox to interact with PHI or HIPAA-regulated data stored in Dropbox.This includes the creation and collaboration of documents online. ResolutionĪlthough storing and collaborating on documents containing PHI or HIPAA data in Dropbox is acceptable, caution needs to be taken when integrating with U-M Google or U-M Microsoft 365.

Using Google Drive or Microsoft Office integrations with Dropbox when working with PHI or HIPAA regulated data. Dropbox / Google Drive / Microsoft 365 Issue

Dropbox in google sheets